Top 10 AV Mistakes Coworking Spaces Make in Philadelphia | Pro AV Services

Avoid these common AV mistakes in your Philadelphia Coworking Space. Expert guide from Pro AV Services, a KLAV Group company.

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Top 10 AV Mistakes That Coworking Spaces Make in Philadelphia

By Pro AV Services NYC | A KLAV Group Company

Philadelphia's coworking spaces are growing rapidly, but many facility managers overlook critical audio-visual considerations. These mistakes can damage your reputation, frustrate clients, and waste significant capital investments. Let's explore the most common AV pitfalls and how to avoid them.

1. Choosing the Wrong Speaker Placement

Many coworking spaces install speakers without considering room acoustics, ceiling height, or occupant positioning. Poor placement results in dead zones and feedback issues during client presentations.

Solution: Work with AV professionals to conduct a site survey and create a speaker layout that ensures even coverage throughout your space.

2. Skipping Acoustic Treatment

Hard surfaces in modern coworking spaces amplify noise and create echo problems, disrupting both small meetings and large presentations.

Solution: Invest in professional acoustic panels, diffusers, and bass traps designed for open office environments to control sound naturally.

3. Buying Consumer Gear Instead of Commercial Equipment

Consumer-grade speakers and amplifiers lack the durability, warranty support, and reliability needed for commercial environments operating 12+ hours daily.

Solution: Specify commercial-grade AV equipment with professional support, extended warranties, and proven reliability in business settings.

4. Not Planning for Expansion

As your coworking space grows, undersized AV systems create bottlenecks and require costly reinstallation rather than simple scaling.

Solution: Design your initial system architecture with future growth in mind, using scalable infrastructure and modular components.

5. Ignoring Lighting Design

Poor lighting undermines video conferencing quality, creates glare on screens, and negatively impacts the overall user experience in meeting spaces.

Solution: Integrate professional lighting design with your AV system, including adjustable task lighting and camera-friendly illumination levels.

6. DIY Installation Failures

Improper installation of cabling, devices, and mounting systems leads to safety hazards, poor performance, and voided equipment warranties.

Solution: Hire licensed AV professionals for all installation work, ensuring compliance with building codes and manufacturer specifications.

7. No Maintenance Plan

Without regular maintenance, AV systems degrade quickly, developing connectivity issues and performance problems that disrupt business operations.

Solution: Establish a quarterly maintenance contract with your AV provider to ensure optimal system performance and longevity.

8. Choosing Wrong Equipment for Space Size

Oversized systems waste money and create overkill, while undersized systems fail to serve your space adequately during peak usage.

Solution: Conduct a professional needs assessment based on space dimensions, occupancy, and primary use cases before purchasing equipment.

9. Ignoring Philadelphia Noise Ordinances

Philadelphia has strict noise ordinances that limit sound levels, especially in residential neighborhoods. Overlooking these regulations can result in fines and complaints.

Solution: Design your system with sound limiting, noise isolation, and compliance features specific to Philadelphia's municipal code.

10. Not Hiring AV Professionals

Attempting to manage AV without expertise leads to poor design decisions, integration failures, and systems that don't meet user needs.

Solution: Partner with certified AV professionals

Recommended Resources

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